Recurring meetings with conflicts - best practices on how to book them

[Ed win D]

Hi,

We have a set up in our office where people can book a meeting in a room by inviting that room as a participant. If the room is available, the user will receive an email saying the meeting was accepted. If it is not available, the user will receive an email saying the booking was declined.

With recurring meetings, the meeting series will be declined as a whole if on one of the dates, the room is not available. The user will receive an email with an overview of the dates on which there were conflicts.

Currently we advise users to then cancel the initial recurring meeting, and book separate (series of) meetings, based on the conflicts. However this can be a tedious exercise if there were for example 5 conflicts in a series of 15 meetings. You then need to book 6 or potentially many more separate (series of) meetings.

Is there a better way to go about this? We do not want our meeting rooms to accept double meetings.

Is it possible for example to detach a meeting from the series it was a part of? Or are there any suggested configuration changes that could be helpful here?

Thanks in advance.

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